How to Write a Job Application Email?

Table of Contents (TOC):

• Introduction
• Pre-writing Essentials: Setting the Stage for Success
• Step 1: Craft the Perfect Subject Line
• Step 2: Structure the Body of Your Email
• Step 3: Proofread, Proofread, Proofread 
• Conclusion
• Bonus Points

Introduction

A job application email, as the name suggests, is often sent when a professional is interested in applying for an opening at a company. While it is now possible to apply via online platforms (think LinkedIn), job application emails are still widely in use and can give you an edge over other applicants by allowing you to showcase your skills and personality upfront. 

A successful job application email involves a few key steps, and it begins before you start typing out your first draft. 

Pre-Writing Essentials: Setting the Stage for Success

The first step to writing a job application email is to know who you are writing to. Look up the company you are applying for, the job description’s key terms, and the Hiring Manager. With these insights, you will understand the kind of values and skills the company and the manager value. This can help you frame your job application email content accordingly.

Step 1: Craft the Perfect Subject Line 

Hiring Managers almost always sport full inboxes, so the key is to be as upfront and direct as possible. When writing a job application email subject line, Indeed recommends using the simple yet effective formula of ‘Name - Role Applied for’. You can add a reference number to the job description, if any, after mentioning the role you are applying for. For instance, ‘Subject: Alison James - Human Resources Specialist, Ref. 395753’. 

Step 2: Structure the Body of Your Email 

Divide your email into three main paragraphs. In paragraph one, introduce yourself and write the purpose of your email. For example, ‘My name is Allison James. I have 5 years of experience in the HR field, and I believe that I can be a great fit for the role you are  presently hiring for.’

In paragraph two, very briefly highlight why you should be considered for the position. You can mention any professional achievements here. Ensure you are not simply repeating your resume, only write key skills and features. For example, ‘After earning my MBA in Human Resources and Strategy, I worked at ‘x’ company for three years. During this period, I successfully enhanced employee engagement by 15% and reduced turnover by 8%. I am sure that my proven track record of success will be a great asset to your organisation.’

In paragraph three, you can list any key documents you have attached to the email. Mention that you are willing to share any information they would like to know when considering your application. For example, ‘I have attached my resume for your perusal. Please let me know if you need any additional information.’

Close your email with a polite salutation. You can also add a signature that includes your name and links to your professional social media channels. 

Step 3: Proofread, Proofread, Proofread 

Read through your job application email content line by line. Check for grammar, spelling and vocabulary coherence. If you wish, you can use an AI-powered assistant like ChatGPT for Job Applications, particularly to rectify any grammatical errors or improve vocabulary. 

Ensure that you have attached the documents listed in the job description. We recommend sending this email to your own account first, so you can ensure that all attachments are working well. Once you have thoroughly reviewed the email content, attachments and alignments of the sent email, you can send it to the hiring manager. 

Conclusion

In this blog, we offer a concise step-by-step strategy that explains what to write in a job application email. We have also included an example of a job application email, which can help you frame your own job application email content. Finally, we offer strategies for effective proofreading to ensure that your job application email is impressive and free of errors. 

Bonus Points:

• Avoid repeating everything you have written out in your resume. 
• Don’t forget to mention any referrals you may have received.