25 Excel Shortcut Keys You Should Know in 2025

Table Of Contents:

• Introduction
• The Growing Importance of Excel in Data Management
• Top Excel Workbook Shortcut Keys 
• Excel Shortcut Keys For Formatting Data In Cells
• Advanced MS Excel Shortcut Commands
• Microsoft Excel Shortcut Keys For Pivot Table
• 5 New Excel Functions To Elevate Your Skills
• Conclusion
• Bonus Points

Introduction

Drowning in data? Spending hours clicking menus in Excel? You need to learn some Excel shortcut keys. If you work with data on a daily basis, then you work with Microsoft Excel. And if that’s the case, then you need to know Excel shortcut keys to make your work easier and faster. There’s no point in wasting time and energy sorting through rows and columns of data for hours and hours if it can all be done in a matter of seconds.

The Growing Importance of Excel in Data Management

Microsoft Excel has evolved far beyond being just a spreadsheet tool. In today’s data-driven world, Excel plays an essential role in data management across industries. With its ability to process and analyze large sets of data, Excel has become an essential tool for professionals ranging from accountants to data analysts. Excel's integration with cloud services such as OneDrive and Microsoft 365 has made it even more accessible, allowing for real-time collaboration and smooth data sharing.

Top Excel Workbook Shortcut Keys 

First, let’s start with the Excel quick keys for Workbook. While these are the most common shortcuts, if you want to learn about all Excel shortcuts related to Workbook you must check out the Mastering Excel Spreadsheet & Workbook - Formulas And Functions free course on UniAthena. 

Excel Shortcut Keys For Formatting Data In Cells

If you accidentally input incorrect data in a cell or want to change the formatting of the data in a particular cell these are the important shortcut keys for Excel you must know for.

Advanced MS Excel Shortcut Commands

While we are discussing advanced Excel shortcut keys, if you want to go beyond this and even learn some advanced formulas you must check out the Essentials Of MS Excel - Formulas And Functions free course 

Microsoft Excel Shortcut Keys For Pivot Table

If you use the Pivot table in Excel frequently then these are the MS Excel shortcut commands that will help you.

5 New Excel Functions To Elevate Your Skills

1. GROUPBY Function:

This function lets you quickly group data and apply calculations like adding up or averaging the numbers without needing a Pivot Table. It updates automatically when your data changes.

2. PIVOTBY Function:

This function combines the power of formulas and Pivot Tables, allowing you to group data by both rows and columns. It’s great for creating more detailed data summaries.

3. PERCENTOF Function:

This function makes calculating percentages easy. It helps you find out what percentage one number is of another number, saving time on calculations.

4. BYCOL Function:

This function applies a formula to each column in your data at once. For example, it can quickly find the highest number in each column without repeating the formula.

5. BYROW Function: 

Just like BYCOL, this function lets you apply a formula across rows. It makes it easy to calculate values for each row without having to copy and paste the formula.

Conclusion

Work smarter, not harder. Learn these MS Excel shortcut keys and make your job easier and faster. While these are just a few shortcut keys for Excel, you can get the entire guide for free on UniAthena. If you want to go one step ahead and get a certification for your Microsoft Excel training you can do a free Diploma in Microsoft Excel from our platform.

This is the best way to learn Excel in a short time. So check out the courses mentioned here and upskill yourself with this amazing tool.

Bonus Points

• You will learn how to use Excel quickly if you learn the basic functions first. Excel shortcut keys like Ctrl+C (Copy), Ctrl+V (Paste), Ctrl+A (Select all), and more are the same for Microsoft’s other applications like MS Word as well.
• Learn the A to Z MS Excel shortcut keys first as they will be the most frequently used ones.